Constitution and Bylaws
CONSTITUTION AND BYLAWS OF THE
CATHOLIC MEDICAL ASSOCIATION STUDENT SECTION (CMA-SS)
Adopted November 2010; Amended October 2013
Article 1 – NAME
This section of the Catholic Medical Association is known as the Catholic Medical Association Student Section (CMA-SS).
Article 2 – PURPOSE
The purpose of the Catholic Medical Association Student Section (CMA-SS) shall be:
2.1 To provide support and assistance to Catholic medical students so that they can grow in their faith and understanding of the principles of the Catholic faith in the course of their education and training;
2.2 To provide formal opportunities for education, service and worship in medical school settings, including the formation of organized chapters;
2.3 To collaborate with local guilds of the Catholic Medical Association (CMA), in advancing the principles of the Catholic faith in the science and practice of medicine.
Article 3 – OFFICE
The Catholic Medical Association Student Section (CMA-SS) shall be headquartered at the national office of the CMA.
Article 4 – MEMBERSHIP
Membership in the CMA-SS may be in the following categories:
4.1 Member – Those Catholic students enrolled in an accredited medical school preparing for the degree of M.D. or D.O. who have joined the CMA.
4.2 Affiliate Member – Those Catholic students enrolled in an accredited institution preparing for an advanced degree in health care (DPM, NP, PharmD, ND).
4.3 Dues – Dues for membership for the CMA-SS are to be determined by the CMA-SS board in conjunction with the CMA board.
Article 5 – ORGANIZATION
Officers - The officers of the CMA-SS shall be the president, vice-president, secretary, communications director/ treasurer, and technology officer. All officers shall be Catholic student members enrolled in an accredited U.S. medical school preparing for the degree of M.D. or D.O. The officers will be selected by and ratified at the annual meeting of the CMA. All officers may be re-selected.
5.1 President – Shall preside over all meetings of the board and the annual meeting of the CMA-SS.
5.2 Vice-President – The vice-president shall, in the absence or disability of the president, or upon delegation by the president, perform and exercise the powers of the president.
5.3 Secretary – The secretary shall attend all meetings of the board and the annual meeting. He/she shall record all minutes and votes of all proceedings and disseminate minutes as directed by the board. The secretary shall give or cause to be given notice of board meetings and other meetings as
determined by the president or the board.
5.4 Communications Director / Treasurer – The Communications Director/Treasurer shall oversee the CMA-SS email account, responding to all inquiries about the Student Section and promoting its growth. S/he shall record financial transactions of the CMA-SS. In conjunction with the treasurer (or assistant
treasurer) of the CMA, periodic financial reports will be given to the board and the membership.
5.5 Technology Officer – The technology officer shall coordinate the maintenance of the website and other online communications.
Article 6 – BOARD
6.1 Members of the Board – Members of the board consist of the elected officers: president, vicepresident, secretary, communications director/treasurer, technology officer and a national physician advisor, who shall serve in a non-voting, advisory role. Other advisory members may be named from
time to time.
6.2 Meetings – Regular and special meetings of the board may be held at such time, place, and manner (conference call or other electronic means) as determined by the president and the CMA-SS board. The annual meeting of the CMA-SS shall be conducted according to Robert’s Rules of Order
6.3 Quorum – The presence of a majority of the board constitutes a quorum for conducting official business of the board.
Article 7 – COMMITTEES
7.1 Committees – The board of the CMA-SS may, by a majority vote, create one or more committees as are deemed necessary.
7.2 Standing Committees – Standing committees consist of a chairman and committee members appointed by the president. A standing committee will exist on a continuous basis as long as its services are required, for example, nominating committee; membership committee.
7.3 Ad Hoc Committee – An ad hoc committee is created by the president for a defined purpose. Its existence will be limited to accomplishment of its charge, for example, a program committee for one event.
Article 8 – CHAPTERS
8.1 Chapters - Four or more Catholic medical students in a U.S. medical or osteopathic school may request an application for recognition as a chapter of the Catholic Medical Association Student Section. Qualifications and requirements for such shall be determined by the boards of the CMA-SS and the CMA. The board shall approve applications for membership.
8.2 Affiliate Chapters - Four or more Catholic advanced-health degree-seeking students in a U.S accredited institution may request an application for recognition as an affiliate chapter of the Catholic Medical Association Student Section. Additionally, four or more Catholic medical students in an accredited Caribbean medical or osteopathic school may request an application for recognition as an affiliate chapter of the Catholic Medical Association Student Section, as long as at least two years of their medical school training is completed in the United States. Qualifications and requirements for such shall be determined by the boards of the CMA-SS and the CMA. The board shall approve applications for membership.
Article 9 – AMENDMENTS
The bylaws of the CMA-SS organization may be amended, repealed, or added to. New bylaws may be adopted by a majority vote of the board of the CMA-SS present at any regular or special meeting duly called for that purpose and by two-thirds majority vote of the voting membership present at any annual meeting of the CMA-SS. All modifications of the bylaws of the CMA-SS must be approved by the board of the Catholic Medical Association before they are accepted.